Assistant to the Vice President, National Program & Outreach

Overview

CFR is truly a national organization, with a plurality of its membership based outside of our New York and Washington, DC, hubs. The National Program provides a forum for these members to discuss pressing foreign policy issues and contribute to CFR’s research by organizing approximately one hundred on-the-ground meetings each year, as well as two large annual events and interactive virtual programming. The Outreach side of the department is dedicated to reaching nonmember audiences. It raises the profile of CFR and promotes an informed citizenry through programming and sharing CFR resources with constituents of its four initiatives: CFR Academic; Religion and Foreign Policy; State and Local Officials; and Local Journalists.

The Assistant to the Vice President of CFR’s National Program & Outreach department will provide administrative support to department leadership and work closely with fellow National Program team members to assist with programming ideas and execution. All CFR events are currently being held virtually, and the staff is working on a fully remote basis until at least September 2021. When in-person work resumes, this position will be based in CFR’s New York office.

The major responsibilities of this position will include (but are not limited to):

  • Providing administrative and logistical support to the department Vice President and Director, including scheduling meetings and maintaining calendars, answering phones, arranging travel, handling correspondence, procuring office supplies, and supporting ad-hoc projects.
  • Supporting the planning and execution of National Program events around the country and the annual National Symposium and National Conference, including managing emails, updating database records, organizing mailings of meeting materials, booking speaker travel, preparing rosters, editing bios, drafting speaker invitations, and researching background materials, under the direction of the National Program supervisors.
  • Helping staff large department events held in New York.
  • Assisting with National Program webinars, including identifying topics and speakers, composing meeting materials, scheduling events in Zoom, and drafting remarks and questions for the moderator.
  • Organizing annual Committee on the National Program virtual meeting.
  • Tracking departmental expenses, managing the corporate credit card, and preparing payment vouchers.
  • Providing other general logistical and project support to the department, as needed.

Qualifications

  • One year or more of office experience. Prior executive assistant experience preferred.
  • BA in international relations or related field with high academic achievement and proven interest in current U.S. foreign policy and international affairs issues.
  • Strong logistical and administrative support experience in program and/or event planning.
  • Superior organizational skills and attention to detail.
  • Ability to multi-task and manage multiple ongoing projects simultaneously.
  • Excellent verbal and written communication skills; strong writing, proofreading, and editing skills.
  • Ability to meet demanding deadlines with a positive attitude and interact with members and the public in a professional manner.
  • Team player with capacity to take initiative, demonstrate flexibility, and work both independently and collaboratively.
  • Microsoft Word and Excel skills. Microsoft Dynamics CRM or other database experience preferred.
  • Familiarity with managing budgets and tracking expenses.
  • Availability to work flexible hours and overtime, as necessary.

About CFR

Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000+ members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides up-to-date information about the world and U.S. foreign policy on its award-winning website, CFR.org.

The Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.

The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.


Similar searches: Non-Profit/NGO